your processes end to end.
Octopus reads the systems you already use, runs a team of AI agents across departments, and keeps people in control of the steps that matter.
01 · People
02 · Coordination layer
Octopus
Operational context
Reads ERP, CAD, email, documents and spreadsheets as one process, not as disconnected systems.
Cross-system orchestration
Coordinates agents and hand-offs between departments: who does what, in which order, with which data.
Human in the loop
Handles exceptions and asks the right people for approval before any critical action.
Continuous measurement
Tracks lead times, errors and manual hours saved, and feeds that back into the process.
03 · Agents
BOM Agent
From the AutoCAD drawing to the bill of materials in your ERP
Delivery Note Agent
Delivery notes and order handling
Machine Agent
Machine monitoring and management
Supply Chain Agent
Import/export, logistics and procurement
04 · The systems you already use
Most automation starts with a task. Octopus starts with your business.
Starts from a predefined task or workflow. Someone already has to know what to automate, and the tool will only ever do that one thing.
Starts by understanding your business. It watches how work really happens and finds where automation and AI create real value, before anything gets built.
A team of agents for the work nobody wants to do by hand.
Each agent has one clear job, works inside the systems you already use and reports to the Octopus layer. People stay in control of the steps that matter.
From the AutoCAD drawing to the bill of materials in your ERP
Reads the technical drawing, extracts parts, materials and quantities, builds the bill of materials and loads it into the ERP. Engineering reviews; the agent does the data entry.
Routine tasks
- Reads DWG/DXF files and title blocks
- Extracts parts and quantities
- Codes items and checks master data
- Creates the BOM in the ERP
Delivery notes and order handling
Reads incoming delivery notes and order confirmations, books them into the ERP and flags anything that doesn’t match the purchase order.
Routine tasks
- Reads delivery notes from email and PDF
- Books goods receipts in the ERP
- Matches against supplier orders
- Flags discrepancies
Machine monitoring and management
Collects data from plants and lines, spots downtime and anomalies, and alerts the right people before they turn into a problem.
Routine tasks
- Collects data from machines and MES
- Detects downtime and anomalies
- Alerts production and maintenance
- Daily efficiency reports
Import/export, logistics and procurement
Prepares import/export paperwork, tracks shipments and chases suppliers, keeping purchasing and inventory in sync.
Routine tasks
- Customs and export documents
- Shipment and carrier tracking
- Supplier follow-ups and confirmations
- Reorder suggestions
Don’t see your process here?
Agents grow out of the analysis of your processes. If a task is repetitive and moves from one system to another, we can build an agent for it.
From a customer order to a production plan.
An illustration of how Octopus tackles a process, not the result of a specific customer.
The order comes in
A customer order arrives by email or through a portal, like any other day.
Octopus reads it
Order details, ERP entry, current stock, and what needs to be purchased to fulfil it.
It maps the manual work
Who re-keys the same data twice, who chases supplier confirmations by email, where the process quietly stalls.
It proposes a change
One specific, well-scoped improvement, not a generic automation platform dropped in from above.
It goes live
With a person still signing off on the steps that matter.